City of Bel Aire
City Clerk
The City Clerk is a full-time position responsible for a number of integral functions within our local government. In the City of Bel Aire organization, the City Clerk provides direct oversight to the Deputy City/Utility Clerk, the Municipal Court Clerk, and the Front Desk Receptionist. Additional responsibilities include:
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Manages and supervises assigned operations to achieve goals within available resources
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Performs cost control activities
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Monitors cash drawer to assure sound fiscal control
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Assists with issuance and aintenance of all licenses and permits
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Promotes effective and efficient use of budgeted funds, personnel, materials, facilities, and time
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Oversees utility billing/receipting and court
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Assists in problem solving and upgrading Information Technology infrastructure
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Plans and organizes workloads and staff assignments
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Trains, motivates and evaluates assigned staff
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Reviews progress and directs changes as needed
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Coordinates department activities with other departments and agencies as needed
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Manages all personnel employment, benefit and payroll activities
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Issues written and oral instructions
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Assigns duties and examines work for exactness, neatness and conformance to policies and procedures
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Assists subordinates in performing duties, adjusting errors and compliants
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Supervises, trains, prioritizes, and determines procedures to be used and evaluates the work of subordinate personnel
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Serves as custodian of official City records and public documents
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Performs certification and recording for the City as required on legal documents ad other records requiring such certification
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Deals and attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds, or other documents requiring City certification
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Maintains, catalogs and manages all city records, files, books, and documents
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Attends regular and special City Council meeting
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Oversees or performs an accurate recording of the proceedings and preparation of the minutes using proper legislative terminology. Recording, indexing and filing for the public record
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Prepares and distributes materials, minutes and records of meetings
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Files ordinances and resolutions of the Council and oversees the codification of ordinances into the municipal code
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Prepares and advertises bids and other advertisements and legal notices of public hearings and special notices with the assistance of the City Manager
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Administers the issuance of municipal licenses, including business, animal, building, and various regulatory licenses as assigned, in accordance with the applicable City ordinances and other regulations
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Administers oath of offices to public officials
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Oversees voter registration and election proceedings
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Serves as Notary Public
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Prepares reports for City Council meetings as directed
The City Clerk for the City of Bel Aire is Vicki Bradford. Ms. Bradford can be reached by calling (316) 744-2451 Ext 133 or via e-mail at cityclerk@belaireks.gov.
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